Tips For Hosting A Great Fundraising Event

You know you need to do some fundraising but are not sure where to start. Here are a few tips to make sure your event goes well.


It is often said that if you fail you plan, you plan to fail. So before you do anything else, get planning.

Think about:

  • What event you are going to do
  • What resources you will need
  • Where you are going to host your event
  • When you are going to hold your event
  • Who you are going to invite to your event
  • Who you can ask to help you with this event
  • How you are going to ensure that this event is profitable

Think also about ways that you can boost sales and increase profits e.g. if you are hosting a coffee morning, in addition to selling cakes perhaps you could put together a recipe book and sell that or have some second-hand books available for sale.


If you are hosting an event that includes food, choose a menu that is going to be popular. It will be much harder to sell tickets to an event that includes food that no one likes.

If you are fundraising for your Overseas Experience why not offer food themed around the country that you are going to visit.

Use fresh, good quality food and try to offer alternatives for people with allergies or food intolerances.


Think about how you are going to promote your event. Do not be shy about letting people know what you are doing, when and where.

If you are on social media use all of your networks to tell people you know about your event. Begin at least six weeks before and remind your contacts at least weekly about your event. Try to use different types of messages, a mixture of photos, videos, slideshows, live events will keep people interested.

Offline, make posters, banners or flyers and ask friends or family to distribute them among their own contacts.

Keep reminding people what you are fundraising for. Tell them about the country you are visiting, the project that you will be helping and the people that will benefit because of your visit.


Be prepared to answer questions about anything you are selling and about where you are going. Know your ‘sales pitch’ inside out and rehearse it before the event.

Use the words help and because… “Please help our cause by… .” or “We are fundraising because we need … .”

Politeness and clear explanations will increase positive answers from potential customers or donors.

Thank You

Don’t forget to thank people for attending/donating. Make it personal wherever you can and let them know how to find out about how your Overseas Experience has gone or how their donations have been spent.



Food Fundraising Ideas

Everyone has to eat, so if you are handy in the kitchen why not use your skills to raise some funds for your Get Overseas trip or your 2:52 Challenge group.

If you try any of these please let us know how you get on, how successful it was and how

  1. We love the name of this idea. Ask friends and family to create their own artwork (painting, sculptures, poems, anything) and hold a Noodles and Doodles Night. Display the artwork while you serve chicken noodles (or spagehetti) and sauce then hold a silent auction or fast live auction to sell off the artwork.
  2. Hold a Themed Dinner Party to mark Valentine’s Day, Easter, a Birthday, Eurovision Song Contest, New Year’s Eve or something else. Decorate the room and choose a menu that matches your theme. Charge friends to come or ask for a donation. You could even sell Romantic Dinners for Couples. If a posh dinner party is not your thing, you could hold a more relaxed Summer BBQ.
  3. Host a Chocolate Desserts Competition. Charge people for the privilege of tasting all of the treats and judging the best entrant. You can award prizes, hold a raffle and even have a live band to bring entertainment on the evening. Hold it near Easter or Valentines for maximum success.
  4. Celebrate the Joy of Puddings and invite people to come out for pudding. Make three or four puddings and charge people to try all of them throughout the evening.
  5. Host a bake sale or coffee morning. You could bake and sell Sweets for Someone Sweet. You could even deliver them locally.
  6. Make and sell flavoured popcorn. You can easily cook popcorn in a lidded pan on the hob if you don’t have a popcorn maker, add your own unique flavourings and sell packs. Do this as part of a larger event to maximise the money you are able to raise.
  7. Get Fruity by supplying fruit (or veg) to your friends or family. Take orders each week and then order from a local farm shop or fruit and vegetable distributor. You can collect or have the orders delivered for you to distribute.
  8. If you are a budding Master Chef, create a Recipe Book and sell it to friends and family. Why not think about making it a fairtrade recipe book? Sell it around Mother’s Day or Christmas. Why not set up a Recipe Swap? Cook up a number of dishes and host an evening to share and swap your favourite recipes.
  9. Get together with friends and prepare and sell different dishes from around the world on World Food Day, 16 October.
  10. Organise a simple lunch with a difference – a Rich Man, Poor Man Meal sees a small number of randomly chosen people get an upgrade from a simple lunch to a sit down meal to help demonstrate inequality in the world today.

All these Food fundraising ideas are pretty simple to run and can be really profitable…

Just make sure you use the ones that suit your skills and will be popular amongst your members and supporters!